FREQUENTLY ASKED
QUESTIONS
What type of legal entity is eligible for the programme?
Legal entities of any type that have the right to accept charitable donations (including city councils, communal enterprises, private companies, etc.) are eligible for the competition. However, the most practiced forms of legal entity for this competition include public associations (public organisation or a public union), a limited liability company, or an individual entrepreneur (mobility projects only).
Where can I send supporting documents for the project (budget, programme, registration documents, CV, etc.)?
All supporting documents should be saved as zip archive and sent to CultureBridges@britishcouncil.org.ua.
If we apply for a cooperation project, does our partner also need to submit an application?
No, an application should be filled out by one partner who will then administer the grant as well as the project. However, the application must provide information about the other partner(s) involved.
Can a person under 18 years old apply for mobility grants?
No. All applicants must be at least 18 years old at the time of application.
Is it possible to begin filling out an online application form, leave it unfinished, and then return to it again later?
Unfortunately, not yet. You cannot return to a partially completed application. All questions must be answered during a single session. For this reason we recommend downloading the WORD version of the application. You can then familiarise yourself with the content of the form, take the time you need to answer the questions contained in it, and then – ONLY WHEN YOU ARE READY – transfer out and past your responses to the online application form. This will ensure that you have a completed, saved application in our system.
Can I apply for a mobility grant which includes several people (group, team, etc.)?
In the mobility grant programme, each person applies as an individual. A single organisation may submit only one application. If you want to organise a trip for several people (team, group), you can submit this type of project for consideration in the international cooperation project grant call.
How many project proposals can one organisation submit?
An organisation can submit one project proposal for each type of grant available during a single call. An organisation can re-submit projects that have not been successful in each subsequent call of the programme taking into account any new requirements published. Projects which have received prior funding from the Culture Bridges programme are not eligible for re-submission (e.g. for extension).
The link to the application form does not open. What should I do?
Due to heavy server traffic it may happen that the application form will not open on the first try. If the form does not open for you, refresh the page or re-enter the link several times consecutively. If these approaches do not work, return to the form later and try opening it again. We are working to improve this issue, but to be safe, make sure you do not leave it to the last minute to try to submit your application!
What does the following application instruction mean? "Applicants must indicate the mobility proposal themselves." (From the recommendations for completing the application for the mobility programme).
You, the applicant, must identify the country, the format of the event or opportunity, as well as the purpose of your trip. The Culture Bridges programme cannot help you find potential hosts or mobility ideas.
Can an applicant who has been awarded a grant for a cooperation project issue sub-grants?
No, sub-grants cannot not be issued using Culture Bridges programme funds, unless and only when this is an appropriate mechanism to transfer grant to the agreed partner(s).
Are national cooperation projects required to involve partners originating from at least two non-neighbouring regions (oblasts)?
Yes, this is an eligibility prerequisite for national cooperation projects. The programme allows NO EXCEPTIONS to this criterion. Non-neighbouring regions are defined as those which do not share a common border.
Does an international cooperation project have to be implemented exclusively on the territory of Ukraine?
No, an international cooperation project may be implemented both on the territory of Ukraine and on that of the EU-member state(s) of the EU partner(s). However, budgetary expenditure associated with activities in the EU must not exceed 20% of the total budget.
Can a project which receives funding (under the third call) begin earlier than 8 October 2018?
No. Projects submitted for consideration under the third call can begin no earlier than 8 October 2018. The programme allows NO EXCEPTIONS to this criterion.
When submitting an application, is it necessary to send any documents via ordinary post, or is the entire application process online only?
The entire application process is online. All necessary accompanying documents should be sent to CultureBridges@britishcouncil.org.ua .
The duration of my trip exceeds the maximum four weeks of the mobility opportunity. Can I apply for a mobility grant in this case?
You can apply for a mobility whose duration is not more than four weeks (28 days). You should reflect the maximum of 28 days in your in your application form and in the budget.
The cost of any additional days beyond the four-week maximum, e.g. for private travel, must be covered by you. Please note that the programme will not fund mobilities that are clearly part of a much longer professional trip, eg for an academic course.
Organisations and individuals from which countries as well as Ukraine are eligible to apply for funding?
In addition to Ukraine, applicants for mobility and international cooperation grants can be based in any EU member state.
Can I submit a project which lasts only several days (for example, a festival) since the competition terms indicate that the project should last a minimum of three months?
The process of planning and preparation should also be reflected in a project's duration. If the planning, organisation and implementation of the project, and any post-event activities, continue for least three months, regardless of the actual length of time of the core project event, your project is eligible for consideration.
If several partners are involved in a project, how is financial management handled? Does one partner in the group receive the funds (the grant holder), for distribution to the other partners? Do the other partners have to submit individual financial reports on the use of grant funds?
One lead partner submits the project application. This partner then receives the grant and is solely and wholely responsible for their use on the project and for all reporting to the British Council. It's up to the partners to decide how best to transfer funds between them in line with national jurisdoction etc.
Does the hosting party under the mobility programme have to be an organisation, or can it be a private individual?
The hosting party can only be an organisation.
Will further Culture Bridges grants be made available after this call? If so, when?
Yes. Calls will be launched available every three months for the mobility grants and every six months for the national and international cooperation project grants, throughout 2018 and 2019. Altogether, we expect there to be at least eight calls for mobility grants and at least four calls for cooperation project grants.

Find the 2018 grant calendar at the link: http://culturebridges.eu/key-dates_en
How can I find a partner for needed my project?
The Culture Bridges programme does not provide support for finding partners for specific projects. An organization should carry out any scoping work independently. We recommend to check the Culture and Creativity programme website https://www.culturepartnership.eu/. From time to time our Facebook page also provides information on opportunities/potential partners: https://www.facebook.com/culturebridges.ua/
Are winners of the Culture Bridges calls eligible to apply for another grant in the following calls?
However, please mind, that you cannot apply with a project that has already been supported.
Who is responsible for paying taxes on a grant - the applicant or the Culture Bridges programme?
The grantee bares sole responsibility for paying all necessary taxes according to his/her/organisation's legal status and as stipulated by relevant laws of the jurisdiction where they are based.
Will I need to report on a Grant received?
Yes, all grantees are obliged to provide to the Culture Bridges team a final report after completion of their mobility or project, even though the first payment will be only for 80% of the maximum grant awarded. Only after the final report is approved will the balance (of up to 20%) be paid. In the final report you will need to include receipts which prove your expenses as per the budget. We will brief all grantees on the details of reporting process and timeline.
Can I apply for a mobility grant with a budget over € 4000?
No, the maximum budget for short-term mobility should not exceed € 2250, for long-term mobility - € 4000.
My mobility/project starts very soon after announcement of the call results. Will there be enough time to receive the grant payment?
Please mind, that the contracting and payment process takes a minimum of one month, sometimes even more. If your trip or project are planned at the very beginning of the eligible period, there is a chance you will have to cover initial cost yourself to start with, which will be reimbursed later.
Why don't you publish the name of the grant winners immediately after they are confirmed?
We can announce the list of grant winning organisations from a call, only after all grantees for that call have been contracted. This may take from one to two months.
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The project is funded by the European Union